Microsoft Excel

Ron de Bruin
Excel Automation

Microsoft MVP Program

Mail a different file(s) to each person in a range

Important read this :

The code on this page is only working when you use Outlook as your mail program.
Copy the code in a Standard module of your workbook, if you just started with VBA see this page.
Where do I paste the code that I find on the internet

Check out this Tip page for changing the code on this page.
Tips for changing the code examples



Make a list in Sheets("Sheet1") with :

In column A : Names of the people
In column B : E-mail addresses
In column C:Z : Filenames like this C:\Data\Book2.xls (don't have to be Excel files)

The Macro will loop through each row in "Sheet1" and if there is a E-mail address in column B
and file name(s) in column C:Z it will create a mail with this information and send it.

Sub Send_Files()
'Working in Excel 2000-2016
'For Tips see:
    Dim OutApp As Object
    Dim OutMail As Object
    Dim sh As Worksheet
    Dim cell As Range
    Dim FileCell As Range
    Dim rng As Range

    With Application
        .EnableEvents = False
        .ScreenUpdating = False
    End With

    Set sh = Sheets("Sheet1")

    Set OutApp = CreateObject("Outlook.Application")

    For Each cell In sh.Columns("B").Cells.SpecialCells(xlCellTypeConstants)

        'Enter the path/file names in the C:Z column in each row
        Set rng = sh.Cells(cell.Row, 1).Range("C1:Z1")

        If cell.Value Like "?*@?*.?*" And _
           Application.WorksheetFunction.CountA(rng) > 0 Then
            Set OutMail = OutApp.CreateItem(0)

            With OutMail
                .to = cell.Value
                .Subject = "Testfile"
                .Body = "Hi " & cell.Offset(0, -1).Value

                For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
                    If Trim(FileCell) <> "" Then
                        If Dir(FileCell.Value) <> "" Then
                            .Attachments.Add FileCell.Value
                        End If
                    End If
                Next FileCell

                .Send  'Or use .Display
            End With

            Set OutMail = Nothing
        End If
    Next cell

    Set OutApp = Nothing
    With Application
        .EnableEvents = True
        .ScreenUpdating = True
    End With
End Sub


Early Binding

If you want to use the Intellisense help showing you the properties and methods of the objects as you
type you can use Early Binding. Bit faster also when you run your code but you can have problems when you distribute your workbooks. Excel will automatic update the reference number to Outlook when you open your workbook in a higher version of Excel/Outlook but not update it when you open it in a lower version of Excel/Outlook. With Late Binding as I used in the macro examples you not have this problem.

Add a reference to the Microsoft Outlook Library in Excel

1) Go to the VBA editor with the shortcut Alt - F11
2) Click on Tools>References in the Menu bar
3) Place a Checkmark before Microsoft Outlook ? Object Library
    Where ? is the Outlook version number

Then replace this three lines in the code

Dim OutApp As Object
Dim OutMail As Object

Set OutMail = OutApp.CreateItem(0)

With this three lines

Dim OutApp As Outlook.Application
Dim OutMail As Outlook.MailItem

Set OutMail = OutApp.CreateItem(olMailItem)