Microsoft Excel

Ron de Bruin
Excel Automation

Microsoft MVP Program

Mail every worksheet with address in A1

Important read this :

The code on this page is only working when you use Outlook as your mail program.
Copy the code in a Standard module of your workbook, if you just started with VBA see this page.
Where do I paste the code that I find on the internet

Check out this Tip page for changing the code on this page.
Tips for changing the code examples



This procedure will mail every Worksheet with an address in cell A1. It does this by
cycling through each worksheet in the workbook and checking cell A1 for the @ character.
If found it will create a mail and send it to the address in cell A1.
Don't forget to copy the function RangetoHTML in the same module.

Be sure that your UsedRange is not to big on each worksheet.
See this site :

Sub Outlook_Mail_Every_Worksheet_Body()
'For Tips see:
'Don't forget to copy the function RangetoHTML in the module.
'Working in Excel 2000-2016
    Dim OutApp As Object
    Dim OutMail As Object
    Dim ws As Worksheet

    With Application
        .EnableEvents = False
        .ScreenUpdating = False
    End With

    Set OutApp = CreateObject("Outlook.Application")

    For Each ws In ActiveWorkbook.Worksheets
        If ws.Range("A1").Value Like "?*@?*.?*" Then
            Set OutMail = OutApp.CreateItem(0)

            On Error Resume Next
            With OutMail
                .To = ws.Range("A1").Value
                .CC = ""
                .BCC = ""
                .Subject = "This is the Subject line"
                .HTMLBody = RangetoHTML(ws.UsedRange)
                'You can add a file like this
                '.Attachments.Add ("C:\test.txt")
                .Send    'or use .Display
            End With
            On Error GoTo 0

            Set OutMail = Nothing
        End If
    Next ws

    Set OutApp = Nothing
    With Application
        .EnableEvents = True
        .ScreenUpdating = True
    End With
End Sub

Function RangetoHTML(rng As Range)
' Changed by Ron de Bruin 28-Oct-2006
' Working in Office 2000-2016
    Dim fso As Object
    Dim ts As Object
    Dim TempFile As String
    Dim TempWB As Workbook
    TempFile = Environ$("temp") & "/" & Format(Now, "dd-mm-yy h-mm-ss") & ".htm"
    'Copy the range and create a new workbook to past the data in
    Set TempWB = Workbooks.Add(1)
    With TempWB.Sheets(1)
        .Cells(1).PasteSpecial Paste:=8
        .Cells(1).PasteSpecial xlPasteValues, , False, False
        .Cells(1).PasteSpecial xlPasteFormats, , False, False
        Application.CutCopyMode = False
        On Error Resume Next
        .DrawingObjects.Visible = True
        On Error GoTo 0
    End With
    'Publish the sheet to a htm file
    With TempWB.PublishObjects.Add( _
         SourceType:=xlSourceRange, _
         Filename:=TempFile, _
         Sheet:=TempWB.Sheets(1).Name, _
         Source:=TempWB.Sheets(1).UsedRange.Address, _
        .Publish (True)
    End With
    'Read all data from the htm file into RangetoHTML
    Set fso = CreateObject("Scripting.FileSystemObject")
    Set ts = fso.GetFile(TempFile).OpenAsTextStream(1, -2)
    RangetoHTML = ts.ReadAll
    RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
                          "align=left x:publishsource=")
    'Close TempWB
    TempWB.Close savechanges:=False
    'Delete the htm file we used in this function
    Kill TempFile
    Set ts = Nothing
    Set fso = Nothing
    Set TempWB = Nothing
End Function



If you want to add a few text lines above the HTML body you can add this to the macro. Note: This is not working if Word is your mail editor in Outlook 2000-2003, you can change this setting in Outlook: Tools>Options>…Mail Format tab

Add this Dim line

    Dim StrBody As String

Build the string you want to add

    StrBody = "This is line 1" & "<br>" & _
              "This is line 2" & "<br>" & _
              "This is line 3" & "<br><br><br>"

Or use this for cell values from Sheet2

    StrBody = Sheets("Sheet2").Range("A1").Value & "<br>" & _
              Sheets("Sheet2").Range("A2").Value & "<br>" & _
              Sheets("Sheet2").Range("A3").Value & "<br><br><br>"

And change the HTMLBody line to this

.HTMLBody = StrBody & RangetoHTML(ws.UsedRange)


Early Binding

If you want to use the Intellisense help showing you the properties and methods of the objects as you type you can use Early Binding. Bit faster also when you run your code but you can have problems when you distribute your workbooks. Excel will automatic update the reference number to Outlook when you open your workbook in a higher version of Excel/Outlook but not update it when you open it in a lower version of Excel/Outlook. With Late Binding as I used in the macro examples you not have this problem.

Add a reference to the Microsoft Outlook Library in Excel

1) Go to the VBA editor with the shortcut Alt - F11
2) Click on Tools>References in the Menu bar
3) Place a Checkmark before Microsoft Outlook ? Object Library
    Where ? is the Outlook version number

Then replace this three lines in the code

Dim OutApp As Object
Dim OutMail As Object

Set OutMail = OutApp.CreateItem(0)

With this three lines

Dim OutApp As Outlook.Application
Dim OutMail As Outlook.MailItem

Set OutMail = OutApp.CreateItem(olMailItem)